Free HSE template · COSHH Templates
COSHH Data Sheet Template
The COSHH data sheet template is the one-page summary of the Safety Data Sheet: the hazards, the exposure, the controls, the first aid, and the spill response, on the sheet that sits at the point of use. It is the document the worker sees at the task, not the 16-section SDS in the file, and the one that answers the question when the chemical is the incident and the worker needs the first aid, now.
COSHH Data Sheet Template — the site data for one substance
The SDS tells you what the substance is. This sheet tells you what you do about it at your site: the exposure, the controls, the first aid, the spill.
Substance
Hazards (from the SDS, in your words)
Exposure & controls
First aid & emergency
Work through it per substance: the identity and the hazards from the SDS, the exposure and the controls, the first aid and the spill, and the emergency contacts. The data sheet is the summary, not the replacement for the SDS, and the SDS is the reference in the file. Print the data sheet for the point of use, and the SDS stays in the COSHH file. The two are the chemical information: the sheet at the task, the SDS in the file.
How to use the template
- Set the substance — the name, the CAS, the supplier, the SDS reference
- Record the hazards from the SDS — the health, the physical, the environmental
- Record the exposure and the controls — the routes, the PPE, the engineering
- Record the first aid — the inhaled, the skin, the eye, the ingested
- Record the spill and the emergency — the containment, the cleanup, the contacts
- Print the data sheet for the point of use, and file the SDS in the COSHH file
Worked example
A COSHH data sheet for the MEK: the name, the CAS 109-98-4, the supplier, the SDS reference 2026-041; the hazards the flammable liquid, the harmful if inhaled, the eye and skin irritation; the exposure the inhalation and the skin, the controls the extract and the nitrile glove and the respirator; the first aid the inhaled to the fresh air, the skin the wash, the eye the flush; the spill the contain and the absorb, the no water; the emergency the site contacts and the poison centre. One page, at the paint bay, and the SDS in the file.
Standard & legal context
The COSHH data sheet is the summary of the Safety Data Sheet, which the UK COSHH Regulations 2002 and the EU CLP require the supplier to provide, and the OSHA HazCom 2012 standard requires in the US, aligned to the GHS. The 16-section SDS is the reference, and the data sheet is the one-page summary for the point of use. The ISO 45001:2018 clause 7.5 documentation and the clause 8.1.2 emergency carry the duty at the management system level, and the data sheet is the documentation at the task.
Common mistakes
- The data sheet as the replacement for the SDS — the SDS is the reference in the file, and the data sheet is the summary at the task, and the two are the chemical information
- No first aid on the sheet — the first aid is the section the worker needs in the incident, and the sheet without it is the one that fails
- No point of use — the data sheet is for the point of use, and the sheet in the file is the sheet nobody sees at the task
- No SDS reference — the reference is the link to the SDS in the file, and the sheet without it is the one the investigation cannot follow
Need the sign-off, not just the template?
The template is the preparation; the sign-off is the professional. For the statutory assessments, the audits, the ISO 45001 implementation and the training that comes with them, ask Muhammad Umer — 8+ years across Iraq, KSA and Pakistan, and the programme runs through umer-hse.pro. One message gets the written scope.
Common questions
COSHH Data Sheet Template — answered
What is a COSHH data sheet?
The one-page summary of the Safety Data Sheet: the hazards, the exposure, the controls, the first aid and the spill, on the sheet that sits at the point of use. It is the document the worker sees at the task, not the 16-section SDS in the file.
How is the data sheet different from the SDS?
The SDS is the 16-section reference document from the supplier, in the file. The data sheet is the one-page summary for the point of use, the hazards, the first aid, the spill. The SDS is the depth, the data sheet is the breadth at the task, and the two are the chemical information.
Is the COSHH data sheet template free?
Yes — print it per substance, and post it at the point of use. Nothing is uploaded and there is no account. The data sheet is the standard HSE document, and the template is ready to use.
Does the data sheet replace the SDS?
No — the SDS is the reference in the file, and the data sheet is the summary at the task. The COSHH Regulations and the OSHA HazCom require the SDS, and the data sheet is the summary that makes the SDS useful at the point of use. The two are the chemical information.
Can I use it in the UK and the US?
Yes — the UK COSHH Regulations and the EU CLP require the SDS, the US OSHA HazCom 2012 requires it aligned to the GHS. The data sheet is the summary structure, and the standard section names both. The SDS is the same, and the summary is the same.
Can I print or export it?
Yes — Print / Save as PDF gives the data sheet for the point of use, and Export CSV gives the substance, the hazards and the contacts for your chemical record. The completed data sheet is the document at the task, and the SDS is the one in the file.
Keep building
Related templates
COSHH Assessment Template
Free COSHH assessment template: the substance, the exposure routes, the hierarchy of controls, the pre- and po
COSHH TemplatesCOSHH Register Template
Free COSHH register template: the running record of the hazardous substances
THE HEALTH AND SAFETY is an education and knowledge network. The templates are free and open; the professional assessments and audits run through umer-hse.pro.
Safety disclaimer
These templates are practical documents, built to the UK baseline with the US equivalents named on each page. They do not replace a competent person assessment for high-risk work, a statutory assessment, or the advice of your insurer. Where a document has legal force — the fire risk assessment, the COSHH register, the permit to work — the responsible person owns it. Use the template as the preparation, and the competent person as the sign-off.